Office of the University Registrar

VISION

The Office of the University Registrar envisions to play vital roles in upholding excellence through providing a functional capacity committed in addressing the overarching needs of the students and alumni towards academic and semi-academic endeavors.

MISSION

The Office of the University Registrar is committed to:

• Act as frontline service provider of the university pertaining to students’ registration, students’ information and scholastic data, and implementation and enforcement of academic policies.
• Collaborate with the Administrative and Academic units of the University and its extension programs in sustaining and enhancing a systematized enrollment and registration.
• Top operational functions apropos to better students’ stewardship.

OBJECTIVES

In support of its Vision and Mission, the office adheres to the following objectives:

1. Promulgate the implementation of the University Rules and Academic Policies related to scholastic records.
2. Provide an accurate and honest students’ data.
3. Protect, preserve and update the students’ records.
4. Support relevant endeavors of the university for planning and policy-making; And,
5. Provide quality, efficient and timeless services for the issuance of scholastic credentials.

THE UNIVERSITY REGISTRAR is committed to:

1. Supervise the implementation of the university Academic Policies as stipulated on the university codes.
2. Promulgate significant rules apropos to the formulation and enforcement of guidelines and policies on registration, enrollment, accreditation, graduation, management to students’ records and other related scholastic matters.
3. Management to the staff and to the general operation of the office.
4. Ensures the integrity, accuracy, and security of all academic records of the current and former students, and facilitates effective student registration process
5. Sets the standard operating procedure of the Office of the University Registrar.
6. Works collaboratively with the Office of Admission and with the Vice-chancellor for Academic Affairs to facilitate an efficient and timely process movement of the newly accepted students to the official registration in the university.
7. Collaborates with the Administration and to the Deans to ensure the observation of the minimum requirements for all curricular matters as set forth by the CHED.
8. Evaluates the scholastic records/credits for purposes of accreditation of transfer units, determination of curricular level, scholastic standing, promotions, graduation and others.
9. Management to accounting and maintenance of all the transactions at the office
10. Supervise the issuance and release of students’ academic records.
11. Signs the Transcript of Records, Diploma, Certificates and other related documents of the students.
12. Prepares and publishes the University Academic Calendar
13. Orients the students on academic policies, rules and regulations.
14. Regulates the information on statistical data of enrolment, graduates, dropped-outs, etc.
15. Resolves questions on academic policies, and regulations and students’ records.
16. Performs curricular consultation with the Administration together with the OVCAA and Deans.
17. Assist in the revision of university curricula
18. Maintains linkages with other Registrars in connection with student records and registrar’s concerns.
19. Periodically reviews and improves the present systems of students’ database record.
20. Assists, supervises, coordinates, checks, evaluates and reviews the work of Registrar’s personnel.
21. Designs and revises forms needed for Registrar’s Office use and transactions.
22. Oversees the proper use, maintenance and control of property and equipment of the office.
23. Requests the needed equipment and supplies of the office.
24. Acts as Secretary of the University Special Council Meeting and En Banc Marawi Campus Council Meeting.