Documenting University Events - MSU Main Campus

About the Service

All significant University events either in or off the campus are being covered by OIPP through process documentation such as photography, videography, and voice recording. Documented events are being stored at the office’s personal computers for record, publication, and production purposes.

Office or Division :	Information Management Division (IMD)) and Creative and Production Services Division (CPSD)
Classification :	Simple and Complex
Type of Transaction :	Government to Government
Who may Avail :	All MSU constituents and clients

CHECKLIST OF REQUIREMENT/S	WHERE TO SECURE
Letter of Request (1 original copy)	Client

Contact Information

oipp@msumain.edu.ph

oipp@gmail.com

09309805320/09388326482

Ground Floor, Meranaw Cultural Heritage Center (at front of the College of Engineering)
Mindanao State University
Marawi City, Philippines

Service Hours

Monday to Friday (8:00A.M. – 5:00P.M.)

Social Info

How to Avail

Pre-Activity
No.	CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PERSON/S RESPONSIBLE
1	Sign in the OIPP Visitors Log Book	Provide the Visitors Log Book	None	Public Assistance and Complaint Desk (PACD)
2	Submit Letter of Request to OIPP personally or to the office’s email accounts	Receive Letter of Request from the client Record letter to the Incoming Record Book Forward Letter to OIPP Director and concerned division	None	Records Personnel Incoming/ Outgoing Communication Area
		Collect the schedule of activities from OP	None	Assigned Data Gatherer (ASD)
		List the collected data to OIPP Schedule of Activities board	None	Assigned Data Gatherer (ASD)
		Assign documenters such as writer/s and photographer/s to the event	None	OIPP Director
		Prepare equipment including cameras, voice recorder, among others for the scheduled event coverage	None	Photographers (CPSD)and Administrative Aide (ASD)
Actual Event
		Go to the venue and set-up the equipment	None	Assigned Personnel (IMD and CPSD)
		Conduct photo, video, audio, and written documentation	None	Assigned Personnel (IMD and CPSD)
		Create a news article about the event (for The Observer) and post it in the official OIPP FB page and MSU website	None	Assigned Personnel (IMD)
Post-Activity (After the Event)
		Dump/store photos, videos, and audio records to OIPP Personal Computers based on OIPP electronic filing system	None	Assigned Personnel (IMD and CPSD)

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