Mini-Conference Room

1. A request letter must be submitted to the Office of the University Library Director at least three (3) days, preferably one (1) week, before the intended date of use.
2. The booking officer will verify the availability of the preferred date and provide a booking form for approval.
3. The maximum capacity of the Mini-Conference Room is sixty (60) persons.
4. A usage fee of ₱500 shall apply, whether the room is used for a half-day or a full day. For classroom purposes, the fee is ₱250.
5. A refundable deposit of ₱300 will be collected. The deposit will be returned in full provided that the room is cleaned, restored to its original arrangement, and free of damages or lost property after use.
6. The booking and deposit fees may be waived for recognized University Library partners.
7. Users are permitted to rearrange furniture within the room, provided no items are removed from the premises.
8. Users who leave trash or fail to maintain cleanliness will be prohibited from making future bookings.
9. In compliance with the Zero Single-Use Plastics policy of Mindanao State University, as mandated under BOR Resolution No. 18, Series of 2024, the use of single-use plastics is strictly prohibited in the Mini-Conference Room and all library premises.
10. Any damages or issues with the property must be reported immediately to the booking officer.
11. The reservation will be confirmed only after the booking form has been duly approved.

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